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Precinct-by-Precinct Reports for May 9

To: All Cities, School Districts, and Other Political Subdivisions
From: Keith Ingram, Director of Elections
Date: May 6, 2015
RE: Precinct-by-Precinct Reports for May 9

Pursuant to Section 67.017 of the Texas Election Code (the “Code”), all political subdivisions must file precinct by precinct returns for all candidates and measures for each election with the Secretary of State. The Election Code also requires the returns to be submitted in an electronic form.  We have designed three methods by which you can submit this report to our office.

Please read the following important information about submitting your precinct-by-precinct report:

  1. If you cancelled your election(s), you still need to complete the report. Instead of inputting your election results, you are just notifying our office that you do not have any results as your election was cancelled. Please see page 15 of the online instructions (PDF) for reporting your cancelled election: 

  2. You must complete this report for all elections, both general and special.  Section 67.017 of the Election Code requires this report to be filed for all candidates and measures for each election. Therefore, this includes bond elections, as they are special elections.

Information for logging into the system:

  1. Access the online reporting system:

  2. Your temporary password was emailed to you. If you need your password, or have problems with your password, please contact Monica Brown by email or phone at 1.800.252.VOTE (8683).

Information for entering in your precinct-by-precinct results:

  1. If you contracted with your county for your election, they may assist you in completing the partial manual count.

  2. You should not input your results until after you have canvassed your election. The report is meant to capture final election results.

  3. You must include both the early votes and election day votes by precinct for all races reported.

  4. We have designed three methods by which you can submit this report to our office:
    1. You can put your returns in a Secretary of State defined Excel spread sheet and attach it to a web browser;
    2. You can attach a file from your vote count machine (confer with your vendor for specific details);
    3. You can “build” your own report by inputting your precinct returns directly into the system.

      The instructions for inputting results are attached.

  5. The precinct by precinct returns are required to be filed not later than 30 days after the election, Monday, June 8, 2015.