TITLE 25. HEALTH SERVICES

PART 11. CANCER PREVENTION AND RESEARCH INSTITUTE OF TEXAS

CHAPTER 703. GRANTS FOR CANCER PREVENTION AND RESEARCH

25 TAC §703.13

The Cancer Prevention and Research Institute of Texas ("CPRIT" or "the Institute") adopts the amendment to §703.13. The proposed change clarifies that a grant recipient must maintain grant records and allow inspection of grant records for a period of three years. The amendment is being adopted without changes to the text as published in the September 1, 2017, issue of the Texas Register (42 TexReg 4453).

Reasoned Justification

The proposed change to §703.13(a) clarifies that a grant recipient must maintain records related to a grant project for a period of three years following the date of the last disbursement of grant funds made by the Institute or the date when all reports are submitted to and approved by the Institute, whichever is later. Currently, the Institute's administrative rules are silent on the grant recipient's record retention obligations and the rule provides needed guidance for grant recipients. Section 703.13 is further amended to require a grant recipient to allow inspection of grant records for a period of three years following the date of the last disbursement of grant funds made by the Institute or the date when all reports are submitted to and approved by the Institute, whichever is later. Currently, the audit period is up to three years following the end of the grant recipient's fiscal year during which the grant contract was terminated. This proposed change will provide uniformity between the inspection period and the proposed term for grant recipient's records retention obligations.

Summary of Public Comments and Staff Recommendation

CPRIT received no public comments regarding the proposed amendment to §703.13.

The rule change is adopted under the authority of the Texas Health and Safety Code Annotated, §102.108, which provides the Institute with broad rule-making authority to administer the chapter, including rules for awarding grants.

The agency certifies that legal counsel has reviewed the adoption and found it to be a valid exercise of the agency's legal authority.

Filed with the Office of the Secretary of State on December 1, 2017

TRD-201704871

Heidi McConnell

Chief Operating Officer

Cancer Prevention and Research Institute of Texas

Effective date: December 21, 2017

Proposal publication date: September 1, 2017

For further information, please call: (512) 305-8487